Senior Administrator

This is a varied and rewarding opportunity for an experienced administrative professional with outstanding travel coordination and events management experience. Working as part of a small, collaborative team, you will play a key role in supporting international stakeholders, coordinating high-profile meetings and events, and ensuring the smooth day-to-day running of a busy office environment.\n\nThe initial contract is expected to run for 6-8 months, with a strong possibility of becoming a permanent position for the right individual. Due to current project requirements, our client is ideally seeking someone who is available to start immediately or at very short notice.\n\nKey Responsibilities\n\nCoordinate complex international travel arrangements, accommodation, itineraries and logistics for senior stakeholders and delegates.\nSupport the planning and delivery of major international meetings, conferences and events, including venue coordination, scheduling, agenda preparation and delegate communications.\nOrganise and support virtual and in-person meetings, including diary management, meeting logistics and preparation of meeting documentation.\nTake accurate minutes and produce high-quality meeting papers, reports and correspondence.\nAct as a first point of contact for enquiries from internal and external stakeholders across an international network.\nAssist with website updates, communications and distribution of organisational announcements.\nMaintain accurate databases, records and documentation, ensuring compliance with GDPR requirements.\nProvide general office administration support, including ordering supplies, managing correspondence and liaising with IT providers.\nSupport financial administration activities including processing expenses, invoices and receipts.\nAssist with sustainability initiatives and organisational reporting projects.\n\nEssential Experience & Skills\n\nSignificant administrative support experience within a professional environment.\nExcellent travel coordination and logistics management experience.\nStrong experience organising meetings, conferences and events.\nOutstanding written and verbal communication skills.\nAdvanced Microsoft Office skills and confidence using virtual meeting platforms such as Zoom or Teams.\nExperience preparing agendas, meeting papers and taking accurate minutes.\nExceptional organisational skills with strong attention to detail.\nAbility to manage competing priorities and meet deadlines.\nExperience working collaboratively within a small team environment.\n\nDesirable Experience\n\nWebsite content management experience.\nExposure to international organisations, charities, higher education or research environments.\nExperience supporting international conferences or large-scale events.\nKnowledge of GDPR compliance processes.\nFinancial administration experience including expenses and invoicing.\nFamiliarity with project management tools such as Asana.\nExperience working with international stakeholders and partners.\n\nWhat's on Offer\n\nOpportunity to work with an internationally recognised organisation making a meaningful global impact.\nHybrid working environment with flexibility.\nCollaborative and supportive team culture.\nExposure to high-profile international events and stakeholders.\nProfessional development opportunities and the chance to broaden your skills across administration, events, communications and operations.\nPotential for international travel.\nStrong possibility of a permanent opportunity following the initial contract period.If you are a highly organised administrator with exceptional travel and events experience and are available to start immediately or within a short notice period, we would love to hear from you.\n\nEA First Ltd are acting as an Employment Business for this temporary vacancy